RV Park Dashboard

Compose email

Recipients

No guests with email addresses match this filter.

Compose text

MMS needs a publicly reachable https:// image. Leave blank for a plain text.

Recipients

No guests with phone numbers match this filter.

Phone broadcast

Places an automated call to each selected guest and speaks your message (Twilio Voice). Use for cancellations, weather, or other time-sensitive alerts. Your Twilio number must support Voice.

Recipients

No guests with phone numbers match this filter.

Park

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Office passphrase is kept on the guest SSID as Multi-PSK. If you set an Office SSID, that network uses the same passphrase and VLAN (Sync Networks updates it). Leave passphrase blank to keep the saved one; leave VLAN blank to keep office on Default LAN.

Site N uses VLAN base + N when the site has no VLAN set (e.g. base 100 → site 4 = VLAN 104 → subnet 10.81.104.0/24). One SSID; each site password is bound to its VLAN for bandwidth.

Guests can book at /book.html and purchase add-ons (firewood, s'mores, etc.) when reserving. Same-day check-in works into the evening (server local date) unless a site type sets a same-day cutoff hour — keep the Contabo server timezone matched to the park. Off until you're ready.

Only charged when a guest picks an exact site on the map or list — a "site assigned at check-in" booking never gets it. Shown to guests as "Pay to hold this exact site."

Cancellation policy

Embed booking widget

Let guests book straight from your own website via an iframe or script tag — no separate CMS needed. Reuses the same online booking flow as book.html. Requires Enable online reservation portal for guests above.

Leave blank to allow the booking API to be called from any website (simplest; matches how book.html already works today). Listing sites here blocks other sites' own scripts from calling the booking API directly. It does not, by itself, stop a site from putting the widget in an iframe -- that works with no allowlist entry needed, same as any other iframe embed.

Park map

Upload a photo or diagram of your park, then place a pin for each site. Staff get a live status map (Map tab); guests can optionally pick their site on the map when booking online.

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Pin editor

Click Place pin next to a site, then click anywhere on the map to drop it there. Drag an existing pin to move it. Each change saves immediately.

Amenities

Optional pins for things guests look for -- restrooms, dump station, playground, laundry, office. Shown with a legend on the same map above (and on the guest booking map, if enabled).

GuestGrounds license

Product site: guestgrounds.com. Leave blank for a full unlock (typical for a single self-hosted park). Paste a plan key to unlock only the modules you bought. Core Desk and WiFi Ops stay available on every plan.

Optional features

Advanced tools stay off until you need them. Turn on a pack for a group, or flip individual switches. Everything below is already built into the app — enabling only shows it.

Packs

Individual

Weather Widget

Shows current conditions and a short forecast on the lobby kiosk (Tablet Kiosk Mode, under Guest Communication). Powered by a free weather service — no account or API key needed. Just tell it what town you're near.

Site Inventory

The park's physical sites — site number, VLAN, bandwidth profile, and rate type. These rarely change (only when a site is built, renumbered, or decommissioned). Day-to-day guest check-in/check-out happens on the Sites tab, not here.

Sync Networks creates/updates UniFi VLANs and bandwidth groups from this inventory (and the office VLAN). Guest passphrase sync will not create networks — only bind passwords to VLANs that already exist.

Bandwidth Profiles

Download/upload tiers assigned to sites (e.g. Standard, Premium, Unlimited). Applied to UniFi when you click Sync Networks to UniFi on Site Inventory (one SSID, per-site VLAN + usergroup).

Wireless Bandwidth Calculator

Enter what your internet plan provides, hold back what the park office needs, and split the rest evenly across your sites to get a suggested per-site speed limit.

Site Types & Rates

Rate categories assigned to sites (e.g. Standard, Premium, Pull-Through) with an optional nightly rate shown when booking a reservation.

Seasonal & Dynamic Rate Rules

Date-range overrides layered on top of a site type's base rates — e.g. a "Summer Season" rule that raises the nightly rate and requires a 3-night minimum stay for June through August. Rules repeat every year automatically and don't need a specific year. When two rules overlap the same date, the one with the higher priority wins.

Add-ons

Extras guests can purchase with a reservation (staff booking or the online portal) — firewood, s'mores kits, and anything else you sell for the stay. Prices are locked onto each reservation when it's booked.

Promotion Codes

Offer a percentage or fixed discount with optional date, minimum-stay, site-type, subtotal, and usage limits.

Camp Store

Simple product catalog for front-desk sales charged to a guest folio (ice, firewood, merchandise). Ring up sales from the Today tab.

Self-service kiosk

Park Credit / Gift Cards

Stored-value codes guests can redeem against a reservation folio. Not a payment processor — staff issue and redeem codes here.

Utility Meter Billing

Rates used when billing electric and water meter reads on long-term / seasonal reservations. Record reads on the reservation folio, then bill usage to the folio.

Example: 100 kWh × $0.15 = $15.00

UniFi API Connection

Generate an API key in the UniFi Network app: Settings → Control Plane → Integrations. Live sync and live stats are best-effort — if your firmware's API doesn't match, sites fall back to clear manual instructions.

Newer UniFi consoles need the site’s UUID here. Click Test Connection and we’ll fill it in when there’s only one site.

On-Site Agent

If this dashboard is hosted somewhere off-site (a VPS, not on the park's own network), it can't reach your UniFi controller directly anymore. Switch to "Agent (remote)" and run the small relay agent (agent/ folder, see agent/README.md) on a machine at the park — it opens an outbound connection here so no ports need to be opened on your router.

Sent to the alert email address configured under Network Monitoring below -- also requires background monitoring to be enabled there.

Regenerating invalidates the current token immediately — the on-site agent will need its config updated and restarted with the new value.

Integration API

Read-only API keys for external tools (Zapier, scripts). Use Authorization: Bearer <key> or X-API-Key against /api/open/v1/ endpoints.

curl -H "Authorization: Bearer YOUR_KEY" https://your-park.example/api/open/v1/sites

curl "https://your-park.example/api/open/v1/availability?siteTypeId=TYPE_ID&checkIn=2026-07-01&checkOut=2026-07-05" -H "Authorization: Bearer YOUR_KEY"

curl "https://your-park.example/api/open/v1/reservations?from=2026-07-01&to=2026-07-31" -H "Authorization: Bearer YOUR_KEY"

curl "https://your-park.example/api/open/v1/occupancy?date=2026-07-01" -H "Authorization: Bearer YOUR_KEY"

Outbound webhooks

Optional: push events to a URL instead of polling the read-only API above. Each delivery is a signed POST — verify it with the snippet below before trusting the payload.

{
  "event": "reservation.checked_in",
  "timestamp": "2026-07-01T15:04:00.000Z",
  "parkName": "Sunny Pines RV Resort",
  "data": {
    "id": "…",
    "guestName": "Jamie Rivera",
    "siteNumber": "14",
    "checkIn": "2026-07-01",
    "checkOut": "2026-07-05",
    "status": "checked_in"
  }
}

const crypto = require('crypto');
const expected = crypto.createHmac('sha256', WEBHOOK_SECRET).update(rawBody).digest('hex');
const valid = expected === req.headers['x-rv-park-signature'];

Network Monitoring

Runs in the background while the dashboard is running: checks internet reachability every few minutes, optionally runs a real download speed test, and flags occupied sites showing zero connected devices. Uses the SMTP settings above to send alert emails.

Site-to-AP Coverage Zones

Map campsite ranges to specific outdoor APs (e.g. Sites 7–14 → AP 2 - North Loop) to eliminate sticky clients and balance radio airtime across the park.

Park & Staff Wi-Fi Aliases

Permanent credentials for facility areas (Clubhouse, Maintenance, Pool) and staff devices. Aliases set to Park-Wide Roaming broadcast across all APs so staff never drop offline while walking the park.

Access Points & Remote Power-Cycle

View adopted outdoor APs, their switch port connections, and live client loads. If an outdoor AP ever locks up in weather, reboot it or power-cycle its PoE switch port directly from the desk without walking out with a ladder.

Receipt Setup

Shown on the printable check-in receipt (Sites tab and Reservations). Business name falls back to the park name above if left blank.

Guest payment apps

Used on printable receipts and the desk “Display … QR” buttons when a guest pays that way. Same idea for both — paste the park’s handle.

Stripe card payments

The Stripe secret key and webhook secret stay in the server's .env file. This only enables Checkout and optionally records the publishable key for a future embedded card form.

Guest Email (SMTP)

Used for the "Email QR to Guest" button. Works with any SMTP provider — Gmail/Workspace (use an app password), Microsoft 365, or a transactional email service.

Guest Emails

Automatic emails sent to guests using the SMTP settings above — separate from the manual "Email QR to Guest" button on a site. Each one no-ops silently if the guest has no email on file or SMTP isn't configured.

When feedback is on, checkout always creates a private survey link. If thank-you email is on and the guest has an email, the link goes in that message; otherwise staff get a Copy link prompt at checkout (text it or show it at the desk).

Scheduled reports

Email a daily ops + accounting digest to the owner or accountant. Uses the SMTP settings above. Local server clock hour; runs at most once per day.

Guest SMS (Twilio)

Texts and phone broadcasts use the same Twilio account. Enable SMS below, then use the Messages tab to text guests or place a spoken voice call (your Twilio number must support Voice). WiFi credential texts still use the toggles further down.

Guest SMS

Automatic texts sent to guests using the Twilio settings above. Each one no-ops silently if the guest has no phone number on file or SMS isn't configured.

Guest text Inbox (two-way SMS)

Lets guests text your Twilio number back — replies land in Messages → Inbox, matched to the guest's reservation. Uses the same Twilio account configured above.

In your Twilio console: phone number → Messaging → "A message comes in" → Webhook →

Digital Check-In & Waiver

Shown to guests who complete check-in on their own phone via a "Digital Check-In Link" from the Sites or Reservations tab. Since this dashboard is self-hosted, that link only works once the guest is already connected to the park WiFi.

Reservation Forms

Edit the forms staff can attach to a reservation. Each attached form keeps its own copy of this text, so later edits do not change past signed records.

Guest Document Uploads

Let upcoming guests share small ID, insurance, pet vaccination, or other documents through their secure Manage My Stay link. Files lock at check-in.

Allowed categories

Require before check-in

Guest Arrival Hub

Shown securely inside Manage My Stay. New parks get starter text based on common RV-park practices (check-in times, quiet hours, pets, WiFi, safety). Edit everything for your park. Use one short step per line in checklist fields.

Tablet Kiosk Mode

A self-serve, full-screen page for a lobby tablet. Guests can look up their reservation by name to check themselves in, or view rates, vacancy, and WiFi/contact info without any login. Opens in a new tab — leave it running on a mounted tablet connected to the park WiFi.

Staff SOP (desk cheat sheet)

Internal front-desk steps — not shown to guests. Also available from Today → Desk SOP.

Staff Accounts

Admins can manage settings, profiles, and this list. Staff can check guests in/out, sync, and email/print WiFi cards.

Team Members (No Login)

People who help run the park but don't need their own dashboard login — e.g. a part-time cleaner or a contracted handyman. Add them here so they show up in the "Assigned to" list on Work Orders.